Outsourced Bookkeeping Services

What is Outsourced Bookkeeping?

Outsourced bookkeeping is a service where a business hires a third party to handle their financial record-keeping and reporting tasks. This can include tasks such as entering transactions into accounting software, reconciling bank and credit card statements, preparing financial reports, and more.

The service is typically provided remotely, allowing businesses to outsource their bookkeeping without the need to hire in-house staff or set up a dedicated accounting department.

Outsourced bookkeeping can be a cost-effective way for businesses to manage their finances, especially for small and medium-sized enterprises that may not have the resources or need for a full-time in-house bookkeeper. It can also be a good option for businesses that do not have the expertise or time to handle bookkeeping tasks themselves.

There are many different companies that offer outsourced bookkeeping services, and the specific tasks and services included can vary. Some companies offer a full range of bookkeeping and accounting services, while others may specialize in specific areas such as payroll or tax preparation.

It is important for businesses to carefully research and compare different outsourced bookkeeping providers to find the one that best meets their needs.

“BASS strives for what we strive for: a really close personal client relationship and a desire not to just deliver the accounting but to really add value to what we do.  Were pretty complex at $7m in revenues and multiple lines of business.  We outsource our accounting because we needed a team of experts.  The results are better, faster and my people are free from the work of accounting.”

Conor Smith

President & CEO, First Call Computer Solutions

What is success when it comes to bookkeeping?

Success for a bookkeeper can be measured in a variety of ways, depending on the specific goals and needs of the business they are working for.

Some common indicators of success for a bookkeeper might include:

1.)  Accuracy: A bookkeeper’s primary responsibility is to ensure that the financial records of a business are accurate and up to date. Success in this regard would mean that the bookkeeper is able to accurately and consistently enter transactions and reconcile statements, and that the financial reports they prepare are free of errors.

2.)  Timeliness: Another important aspect of success for a bookkeeper is meeting deadlines and keeping up with the flow of financial transactions. This includes ensuring that financial reports are prepared and delivered on time, and that payroll and tax obligations are met in a timely manner.

3.)  Communication: Successful bookkeepers are able to effectively communicate financial information to business owners and other stakeholders. This may involve providing regular financial updates and reports, as well as being available to answer questions and provide guidance on financial matters.

4.)  Efficiency: A successful bookkeeper is able to work efficiently and effectively, using their time and resources wisely to complete tasks and meet deadlines.

5.)  Professionalism: A bookkeeper should always act professionally and maintain the highest ethical standards, as they are responsible for handling sensitive financial information and making important financial decisions.

Ultimately, the success of a bookkeeper will depend on the specific needs and goals of the business they are working for, as well as their ability to deliver value and support the financial success of the organization.

Functions of Your Outsourced Bookkeeper

In general, outsourced bookkeepers are responsible for managing and organizing the financial records of a business, as well as providing financial insights and recommendations to help the business make informed decisions.

An outsourced bookkeeper can perform a wide range of functions, including:

1.)  Data entry: This involves entering financial transactions into an accounting software program, such as QuickBooks or Xero.

2.)  Bank and credit card reconciliation: This involves matching the transactions recorded in the accounting software with the statements from the bank and credit card companies to ensure that the records are accurate and up to date.

3.)  Financial reporting: This involves preparing financial statements such as balance sheets, income statements, and cash flow statements. These reports help businesses track their financial performance and identify areas for improvement.

4.)  Payroll: This involves calculating and processing employee paychecks, as well as preparing and filing payroll tax returns.

5.)  Tax preparation: This involves preparing and filing tax returns, such as corporate income tax returns or sales tax returns.

6.)  Budgeting and forecasting: This involves creating budget and forecasting models to help businesses plan for the future and make informed financial decisions.

7.)  Accounts payable and accounts receivable: This involves managing the business’s accounts payable (bills that need to be paid) and accounts receivable (invoices that need to be collected).

8.)  Inventory management: This involves tracking the business’s inventory levels and ensuring that there is sufficient stock on hand to meet customer demand.

9.)  Financial analysis: This involves analyzing the business’s financial data and providing insights and recommendations to help improve financial performance.

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